The Policy Register is the collective name given to all documents that have been written over the years to determine how the Association is run and the standards that have been agreed. The main one is the Constitution itself whilst the rest are generally to be regarded as sensible additional guidelines covering other areas. Proposals for changes to any of these must be submitted to the Secretary for consideration but can only be agreed after and agreement by the Management Committee. In the case of the CONSTITUTION and the DISCIPLINARY procedures, approval is also needed at a general meeting.
CONSTITUTION The original Constitution was created upon the formation of the Association in 1991. A complete overhaul took place in 2001/02 since when there have been regular revisions. The current version is V14 which contains details of all revisions to date and also the names of our 3 appointed trustees.
DISCIPLINARY & APPEALS
SAFEGUARDING The meaning of the term SAFEGUARDING has moved on from the early days when it was simply known as Child Protection. Nowadays we are encouraged to recognise our responsibility for safeguarding ALL members of our clubs not only with regards to possible abuse but also in areas such as bullying, offensive behaviour, prejudice and physical safety. Our aims should be to provide a club environment in which all members feel safe, respected and are able to raise problems in any area of concern without fearing any recrimination.
As a county we take on board all the guidance provided by the ESMBA and we ask that our club officials spend some time studying this so they are fully aware of their responsibilities. The ESMBA data can be viewed at http://www.esmba.co.uk/administration/safeguarding/
Additionally, our Committee, has adopted the following, based on recommendations from our own Safeguarding Officer (Jill Newsome).
Other documents define the format/layout of the annual accounts and the format of the membership database. There are also job statements for all Officers defining their tasks and responsibilities.